POSITION: Accounting and Human Resources Manager
DEPARTMENT: Finance and Support Services
REPORTS TO: Vice President of Finance and Support Services
PAY TYPE/RANGE: Salaried – $45,000 to $65,000
PURPOSE OF POSITION: Responsible for management and completion of activities related to strategic, administrative financial and human resource work for the organization. Performs human resources generalist duties and accounting duties.
PRIMARY DUTIES AND RESPONSIBILITIES:
FINANCIAL MANAGEMENT: Key Responsibility Areas – Assist in the financial management of the organization.
Functional Oversight Responsibilities: Responsibilities include managing, maintaining and analyzing fiscal records for United Way of the Capital Region and United Way Foundation of the Capital Region including the application of accepted accounting principles and procedures required in the issuance of reports, the maintenance of accounting records, and in the compilation and analysis of campaign and donor data. Help oversee and maintain the following:
- General ledger and preparation of financial reports
- Pledges and accounts receivable
- Expenses, accounts payable and dues
- Allocations/designations payments to funded agencies
- Payroll preparation and records
- Bank accounts reconciliation
- Federal/state/local filing and reporting requirements
- Insurance policies
- Fiscal procedures, policies and internal controls
- Cash flow and investments
- Budget preparation, review and adjustment
- Designations input, notification and verification
- Serve as primary staff liaison for external auditors
- Staff Finance Committee and Human Resource Committee meetings
HUMAN RESOURCES: Key Responsibility Area – Responsible for overall management and implementation of human resources function.
Benefits & Operational Administration:
- Evaluate, develop, implement and administer various human resources processes and procedures ensuring cost-effectiveness and efficiency.
- Update and maintain employee handbooks by ensuring that policies and procedures are in line with the organization’s mission, vision, values and applicable laws.
- Develop and administer new employee orientation program.
- Maintain personnel files on all current and former employees.
- Coordinate and help administer employee benefit programs including health, dental and life insurance, long term disability, 401K plan, etc.
- Assist with the development of the annual salary budget.
- Manage the talent recruitment and assessment process, including implementation and management of centralized recruitment process and procedures.
- Work with executive team to evaluate talent, identify potential and develop organizational succession plans that ensure professional success and diversity.
- Work with executive team to evaluate, monitor, update and/or implement competitive compensation model based on salary survey data and market conditions.
- Work with supervisors to ensure that job descriptions are accurate and up-to-date.
- Work with hiring supervisor to pre-screen applicants and schedule interviews.
- Develop and distribute job announcements to attract a diverse group of job applicants.
- Develop behavioral-based interview guides, conduct interviews and do reference checks.
- Develop and administer skill-based tests for applicants.
- Generate letters of hire and rejection for all positions.
Employee Performance and Development:
- Develop and maintain the organizational competency model.
- Develop staff performance assessment and improvement plans.
- Align all individual staff goals, competencies and development plans with strategic direction and ensure staff performance reviews are being done on time.
- Develop and administer an employee recognition and staff team building program.
- Work with executive team to provide quality training for staff.
- Facilitate conflict and complaint resolution, and provide employee relations counseling to promote positive work environment.
- Provide support and staff leadership to the Human Resources Committee.
- Other duties as assigned.
SKILLS AND ABILITIES
- Understanding of Generally Accepted Accounting Principles (GAAP).
- Knowledge of budgeting, financial forecasting and financial investment instruments.
- Knowledge of and ability to interpret and apply human resources theories, practices and laws.
- Effectiveness in engaging with people at an executive level and with a dynamic board of directors.
- Independent thought and judgment and personal initiative in completing assigned tasks.
- Specific knowledge, spanning support roles of donation processing and stewardship, information technology/services, human resources and contract management.
- Emotionally intelligent; able to engage effectively with equanimity and fairness, and work effectively within and contribute to a passionate and demanding organizational culture.
- Analytical, abstract reasoning and organizational skills required.
- Proficient in Microsoft Office products and database management.
- Business Acumen
- Human Resources Capacity
- Ethical Conduct
- Communication Proficiency
- Strategic Thinking/Leadership
- Problem Solving/Analysis
- Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
- PHR/SPHR, SHRM-CP/SCP certification, CPA or CMA preferred.
- Current and progressively responsible accounting and human resources experience preferred.
- Experience with accountability for financial control and reporting and a clear understanding of accounting standards governing not for profit organizations including fund and grant accounting compliance and reporting.